This Privacy Policy outlines the data protection practices of Aradhana Academy (hereinafter referred to as “the School,” “we,” “our,” or “us”). We are committed to safeguarding the personal data of our students, parents, guardians, faculty, and website visitors.
This document explains our protocols regarding the processing and protection of your personal data when you interact with us, our official website https://aradhanaacademy.com/, our affiliated Student Management System (Edchemy), and related online portals.
1. Scope of the Policy
This policy applies to all digital personal data processed by the School. It governs the digital personal data submitted by prospective and current students, their parents/guardians, our staff, and general users of our online infrastructure.
2. Information We Collect
We collect personal data necessary to fulfil our educational and administrative mandates. This includes:
- Directly Provided Information:
- Admissions & Enrolment: Names, date of birth, residential addresses, contact details, previous academic records, and medical information (allergies/conditions) necessary for student safety.
- Communications: Data provided via contact forms, email inquiries, or employment applications.
- System and Portal Data: Login details, attendance records, academic performance metrics, and behavioural reports generated within our secure Student/Parent Portals.
- Automatically Collected Technical Data: IP addresses, browser types, operating systems, and website navigation patterns collected via cookies and server logs to ensure network security and optimise digital performance.
3. Purpose of Data Processing
We process personal data solely for legitimate educational, administrative, and legal purposes, including but not limited to:
- Facilitating the admissions and enrolment process.
- Delivering educational services, tracking academic progress, and managing student welfare.
- Processing fee payments and maintaining financial records.
- Communicating vital administrative notices, academic updates, and emergency alerts to parents/guardians.
- Complying with statutory reporting requirements mandated by educational boards and government regulatory authorities.
4. Data Sharing and Disclosure
The School does not sell, lease, or make any commercial use of personal data. We disclose information to third parties only under strict conditions:
- Authorised Service Providers: We may share necessary data with vetted third-party vendors (e.g., secure payment processors, cloud hosting services, SMS gateway providers, and EdTech platforms) who perform services on our behalf. These entities are bound by strict Data Processing Agreements (DPAs) and confidentiality clauses.
- Legal & Regulatory Compliance: We will disclose personal data to statutory bodies, law enforcement, or judicial authorities when legally required to do so, or to protect the safety, rights, and property of our students, staff, and institution.
5. Information Security Protocols
We employ strong administrative, technical, and physical security measures to safeguard personal data from unauthorised access, modification, disclosure, or destruction.
6. Privacy of Minors
As a K-12 institution, the protection of children’s privacy is our highest priority. We do not directly solicit or collect personal data from minors under the age of 18 without a legal basis to do so. All digital platforms utilised by students operate in a tightly controlled, secure environment monitored by the School.
7. Data Retention
We retain personal data only for the duration necessary to fulfil educational purposes or as mandated by applicable legal and regulatory retention requirements. Upon the expiration of these periods, data is securely archived, anonymised, or permanently deleted.
8. Your Data Rights
Subject to applicable data protection laws, parents, guardians, and adult users have the right to:
- Access: Request a copy of the personal data we hold regarding you or your ward.
- Rectification: Request corrections to inaccurate or incomplete data.
- Erasure: Request the deletion of personal data, provided its retention is no longer legally or administratively required.
- Withdrawal of Consent: Opt-out of non-essential communications (e.g., newsletters or marketing materials).
9. Cookies and Tracking Technologies
Our digital platforms utilise standard cookies to maintain secure sessions, analyse site traffic, and enhance user experience. You may configure your web browser to refuse cookies; however, doing so may impede the functionality of certain secure areas, such as the Parent/Student Portals.
10. Modifications to this Policy
The School reserves the right to amend this Privacy Policy to reflect evolving legal, technical, or operational standards. All revisions will be published on this webpage with an updated “Effective Date.”
11. Contact Information
If you have questions, grievances, or requests related to this Privacy Policy or our data processing practices, please contact our designated Grievance Officer / Data Protection Officer:
Registered Office Address: Land mark L&T South City Apartments, 21, 1st Main MICO Layout, Arekere MICO Layout 2nd stage, Aradhana Layout, Arekere, Bengaluru, Karnataka 560076
Email Address: info@Aradhanaacademy.com
Landline : 080-26480477
Phone Number: 91+9141016396 , 91+9741295331